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  City Council - Minutes     
Tuesday, September 13, 2011

Mayor Thompson called the regular meeting to order at 7:02 pm.

Pledge of Allegiance

Councilor Bates led the flag salute.

Attendance

Present: Mayor Thompson, Mayor Pro-Tem Canaday, Councilor Fund, Councilor Trent, Councilor Bates, Councilor Henderson and Councilor Coumbs.

Absent: None.

1. Approval of Agenda - As Presented

MAYOR PRO-TEM CANADAY MOVED, SECONDED BY COUNCILOR TRENT, TO APPROVE THE AGENDA AS PRESENTED...motion PASSED...7-0.

2. Comments by the Public on Non Agenda Items

Selina Gomez-Beloz, library, addressed the Council and updated them on the replacement of the desks at the library and stated that the library would be closed October 20th - 29th.

Denny DeGross, Centralia, addressed the Council and reported on the newly formed citizen organization Keep Our Pool (KOP).

Rebecca Staebler & Jan Nontell, ArTrails, addressed the Council and invited them to the opening ArTrails GALA from 4-8 pm on Friday.

Judy DeVaul, Public Facilities District, addressed the Council and reported on the Event Center.

3. Proclamations

a. Chehalis Basin Watershed Appreciation Day

Mayor Thompson read the proclamation declaring September 17th as Chehalis Basin Watershed Appreciation Day. Kim Ashmore accepted the proclamation and spoke on the 6th Annual Chehalis River Watershed Festival being held on September 17th. @

b. Emergency Preparedness Month

Mayor Thompson read the proclamation declaring September as Emergency Preparedness Month and Sgt. Warren accepted it on behalf of the Centralia Police Department.

4. Reports

Councilor Trent - reported he attended the State Audit Exit Interview and the UGA tour with the Planning Commission.

Councilor Henderson - reported he attended the Southwest Clean Air Agency meeting and the Public Facilities District meeting.

Councilor Bates- reported he attended the Twin Transit Manager interviews.

Councilor Fund - reported she attended the 9-11 ceremony, the Centralia/Chehalis Railroad 95th Birthday train ride, KELA Open House, the UGA tour with the Planning Commission and the Lodging Tax Funding interviews.

Councilor Coumbs - reported he attended the 9-11 ceremony and the Audit Exit Interview.

Mayor Pro-Tem Canaday - reported she attended the Public Facilities District meeting and the 9-11 ceremony.

Mayor Thompson - reported he attended the 9-11 ceremony.

Ed Williams - updated the Council on the recent power outage.

Councilor Trent left the meeting at 8:15 pm and returned at 8:18 pm.

Mr. Hill - reported on the budget process and noted that he attended the skateboard competition at the Skate Park.

5. Consent Agenda

a. Voucher Approval for September 13, 2011 #113512 - 113718 $344,239.92

b. Payroll Approval for September 2, 2011 #126724-126835 and direct deposits #16028-16176 $1,235,796.02

c. Notification of a claim for damages 1)Jeffrey E Hunt $unknown amount 2)Greg Schwenzer $unknown amount

d. Consideration to approve meeting minutes August 9 and 23, 2011

e. Consideration of Change Order #2-2009 Sewer I & I Reduction Project

f. Consideration of Change Order #3-2009 Sewer I & I Reduction Project <$4,084.35>

g. Consideration of Change Order #1-Pearl Street Stormwater Upgrade Project - $43,483.70

h. Consideration of Change Order#1 - 2011 Asphalt Repair Project $2,045.00

i. Consideration of Final Acceptance-2011 Sidewalk Repair Project

j. Consideration of Small Works Bid-City Light Roof Replacement $53,410.50

k. Consideration of Change Order #6 & Final Acceptance-Yelm Turbine #1 & #3 Rebuild <$9,266.93>

l. Consideration of Final Acceptance-City Light Interior Remodel

m. Consideration of Consultant for the Rock Street Alley West Bridge Project $3,905

n. Consideration of Engineering Contract for the May Street Substation Stormwater Design$27,400

o. Consideration of Prof. Service Contract-Aerial Survey of Yelm-Centralia Transmission Line $43,155

p. Consideration of Prof. Service Contract-Aerial Survey of Yelm-Rainier Transmission Line ROW

q. Consideration of Memorandum of Understanding-School Resource Officer

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR BATES, TO APPROVE THE CONSENT AGENDA AS PRESENTED...motion PASSED...7-0.

6. Consideration to appoint Bill Gannon to the Planning Commission

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR TRENT, TO APPOINT BILL GANNON TO THE PLANNING COMMISSION...motion PASSED...7-0.

7. Consideration to approve a Utility Accounts Collection and Write-Off Policy $23,000

MAYOR PRO-TEM CANADAY MOVED, SECONDED BY COUNCILOR HENDERSON, TO APPROVE THE UTILITY ACCOUNTS COLLECTION AND WRITE-OFF POLICY IN THE AMOUNT OF $23,000...

Public Works Director Kahle Jennings and City Light Director Ed Williams addressed the Council and gave a brief overview of the proposed Utility Accounts Collection and Write-Off Policy. Mr. Jennings stated that this policy would allow for uncollectible accounts to be cleared from the books and outline the collection process.

Mayor Thompson called for a vote on the motion...motion PASSED...7-0.@

8. Consideration of grant funding-U. S. Department of Justice Edward Byrne Memorial $12,153

COUNCILOR TRENT MOVED, SECONDED BY COUNCILOR COUMBS, TO ACCEPT THE GRANT FUNDING FOR THE US DEPARTMENT OF JUSTICE EDWARD BYRNE MEMORIAL GRANT IN THE AMOUNT OF $12,153...motion PASSED...7-0.

9. Consideration of second reading of an Ordinance Authorizing a Traffic Safety School

COUNCILOR FUND MOVED, SECONDED BY MAYOR PRO-TEM CANADAY, TO APPROVE ON SECOND READING AN ORDINANCE AUTHORIZING TRAFFIC SAFETY SCHOOL...motion PASSED...7-0.

10. Consideration of a resolution establishing a fee for Traffic Safety School

COUNCILOR FUND MOVED, SECONDED BY MAYOR PRO-TEM CANADAY, TO APPROVE A RESOLUTION ESTABLISHING A $150 FEE FOR TRAFFIC SAFETY SCHOOL...motion PASSED...7-0.

11. Consideration to adopt City Council Goals 2012/2013

COUNCILOR HENDERSON MOVED, SECONDED BY COUNCILOR BATES, TO ADOPT THE CITY COUNCIL GOALS 2012/2013...

Mr. Hill addressed the Council and reviewed the top four goals that were established through the goal setting process. The Council concurred with the top four being street improvements, pool plans, budget policies and flood mitigation.

Mayor Thompson called for a vote on the motion...motion PASSED...7-0.

12. Executive Session to discuss real estate issues pursuant to RCW 42.30.110(1) expected to last approximately 15 minutes. Action may be taken after.

COUNCILOR FUND MOVED, SECONDED BY COUNCILOR BATES, TO RECESS INTO EXECUTIVE SESSION AT 9:02 PM...motion PASSED...7-0.

The Executive Session began at 9:03 pm and ended at 9:18 pm.

COUNCILOR HENDERSON MOVED, SECONDED BY COUNCILOR BATES, TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE IN GOOD FAITH THE LISTING AGREEMENT FOR THE WILSON HOTEL AND AUTHORIZE HIM TO SIGN SAID AGREEMENT ON BEHALF OF THE CITY...motion PASSED...6-1 ( Mayor Pro-Tem Canaday).

Adjournment

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR HENDERSON, TO ADJOURN THE MEETING AT 9:20 PM...motion PASSED...7-0.

Submitted By: @

_________________________________

Deena Bilodeau, CMC City Clerk

Approved By:@

__________________________________

Harlan Thompson, Mayor

City of Centralia



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9 13 11 COUNCIL AGENDA PACKET.pdf

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