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  City Council - Minutes     
Tuesday, February 28, 2012

Mayor Canaday called the regular meeting to order at 7:01pm. 

Pledge of Allegiance 

Councilor Fund led the flag salute.

Attendance

Present: Mayor Canaday, Mayor Pro-Tem Coumbs, Councilor Fund, Councilor Trent, Councilor Henderson Councilor Bates and Councilor Anzelini.

Absent: None.

1. Approval of Agenda - As Presented

COUNCILOR FUND MOVED, SECONDED BY COUNCILOR BATES, TO APPROVE THE AGENDA AS PRESENTED...motion PASSED...7-0. 

2. Comments by the Public on Non Agenda Items 

Steve Kories, CDA, addressed the Council and invited everyone to a fundraiser being held at 6:00 pm on March 1st at the Aerie Ballroom. He thanked everyone involved with the fundraiser and noted that the Centralia City Council donated the food for the event. Jeff Miller, CDA, spoke to the need for access to the downtown buildings in emergency situations and noted he was working on a lock box program.

Sue Beck, Citizens for Centralia Parks, addressed the Council and spoke on the importance of the parks to the community.

3. Reports

Councilor Anzelini - reported he attended a Finance Committee meeting.

Councilor Fund - reported she attended a Flood Authority meeting, a Conservation Service meeting in Boistfort, the Joint Workshop on the pool, a Chamber event and the Community Garden meeting.

Mayor Pro-Tem Coumbs - reported he attended a Parks Board meeting, a Keep Our Pool meeting, the EDC Banquet, a Solid Waste meeting and thanked the Council for helping with the Matz Building fundraiser.

Councilor Trent - reported he attended the Joint Workshop on the pool.

Councilor Henderson - reported he attended the Joint Workshop on the pool and a Port of Centralia Board meeting. 

Councilor Bates - reported he attended a Twin Transit meeting and thanked the CDA for all their work on the Matz Building fundraiser.

Mayor Canaday - reported she attended a program at the Evergreen Playhouse, the play at Centralia College, the EDC Banquet, the Finance Committee meeting, a transportation meeting the Joint Workshop on the pool and the Rotary meeting. She noted that the State of the City was available and could be found on the City website.

Rob Hill - reported on the Event Center, the indoor pool and the 2 hour parking restriction reinstatement in downtown. He added that past Mayor Harlan Thompson was home and doing well. 

4. Consent Agenda

a. Voucher Approval for February 28, 2012 #115715, 115743-115894 $1,199,027.81
b. Payroll Approval for February 17, 2012 #127373-12127392 and direct deposits #17375-17460 $108,870.00
c. Consideration of meeting minutes - February 7 & 14, 2012
d. Consideration of change order #1-May Street Substation Design $56,202

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR ANZELINI , TO APPROVE THE CONSENT AGENDA ...motion PASSED...7-0.

5. Consideration to accept the Mayor's appointment of Todd McCann to the Planning Commission

COUNCILOR FUND MOVED, SECONDED BY COUNCILOR COUMBS, TO ACCEPT THE MAYOR'S APPOINTMENT OF TODD MCCANN TO THE PLANNING COMMISSION...motion PASSED...7-0. 

6. Consideration of WSDOT Utility Construction Agreement $56,864.06

COUNCILOR BATES MOVED, SECONDED BY COUNCILOR ANZELINI, TO APPROVE THE UTILITY CONSTRUCTION AGREEMENT WITH WSDOT..

City Light Director Ed Williams addressed the Council and reviewed the agreement with the Council. He noted that this was at the request of the City and the State had estimated the cost at $56,864.06, which staff agreed was fair and reasonable. 

Mayor Canaday called for a vote on the motion...motion PASSED...7-0.

7. Consideration of Professional Services Agreement with FCS Group for Financial Impact Analysis of BPA "Above High Water Mark" Power Contract $50,000

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR FUND, TO APPROVE THE FINANCIAL IMPACT ANALYSIS WITH FCS GROUP IN AN AMOUNT NOT TO EXCEED $50,000...

Mr. Williams reviewed the background related to the contract and noted the purpose was to review the financial status with respect to the cost and load growth assumptions and to determine what, if any, changes should be made to the rate schedules. In response to Councilor Henderson's question as to labor costs, Mr. Williams stated that we know more now and he felt the cost had been estimated low. Councilor Bates questioned why we would pay a consultant and Mr. Williams stated that due to the complex issues involved he felt we needed someone with a broad perspective on the industry. Councilor Trent questioned if this analysis could be handled in house or if there was any way to save some money. Mr. Williams stated that portions could be done in house and it could be done partially or not at all, however, his best professional opinion is to use a professional that looks at the broad perception of the utility. In response to Councilor Anzelini's question pertaining to rate increases, Mr Williams explained that there would be a 5% increase in 2012 and at this point 2013 and 2014 are unknown but could be 2-3%. Discussion followed and it was suggested to look to the Port of Centralia for input as they carry a large part of the load.

Mayor Canaday called for a vote on the motion...motion PASSED...6-1 (Councilor Trent). 

8. Consideration of a contract with IWORQ for web based permit and code enforcement software $3,862.00

COUNCILOR FUND MOVED, SECONDED BY COUNCILOR HENDERSON, TO APPROVE A CONTRACT WITH IWORQ SYSTEMS FOR A WEB BASED BUILDING AND CODE ENFORCEMENT TRACKING SOFTWARE...

Community Development Director Emil Pierson addressed the Council and reviewed the new software and noted that the current software is out of date and failing. Councilor Henderson stated that he has spoke with the Building Official LG Nelson and he felt this software would pay for itself in time. In response to Councilor Anzelini's question on the annual fee, Mr. Pierson stated that ir was a multiplier based on population. Councilor Trent noted his concern with there being no language in the contract for a cap on the cost and would like to see that issue addressed.

COUNCILOR TRENT MOVED, SECONDED BY COUNCILOR ANZELINI, TO TABLE THIS ISSUE UNTIL THE MARCH 13, 2012 COUNCIL MEETING SO THAT STAFF CAN ADDRESS THE CONCERNS...motion PASSED...7-0.@

9. Consideration of a resolution declaring a special market condition to purchase a crane boom truck $80,586

COUNCILOR TRENT MOVED, SECONDED BY COUNCILOR HENDERSON, TO APPROVE A RESOLUTION DECLARING A SPECIAL MARKET CONDITION TO PURCHASE A CRANE BOOM TRUCK FOR $80,586...

Mr. Williams addressed the Council and stated that while the 2012 budget included $80,000 to replace a dump truck, after analysis and discussion, his departments see more of a need for a crane boom truck. He added that per the RCW's, this resolution would waive the bidding requirements due to a special market condition.

Mayor Canaday called for a vote on the motion...motion PASSED...7-0.

10. Consideration on first reading of an ordinance adopting the WSDOT updates to the Standard Specifications for Road, Bridge and Municipal Construction

COUNCILOR BATES MOVED, SECONDED BY COUNCILOR FUND, TO APPROVE ON FIRST READING AN ORDINANCE ADOPTING THE 2012 STANDARD SPECIFICATIONS FOR ROAD, BRIDGE AND MUNICIPAL CONSTRUCTION ...

City Engineer Jan Stemkoski addressed the Council and explained that every two years it is mandatory that the City adopt the WSDOT specifications to qualify for Federal highway funding.

Mayor Canaday called for a vote on the motion...motion PASSED...7-0.

11. Consideration on second reading of an Ordinance adjusting electric rates for new large loads and adding a rate schedule for pole attachments

COUNCILOR TRENT MOVED, SECONDED BY COUNCILOR ANZELINI, TO APPROVE ON SECOND READING AN ORDINANCE ADJUSTING ELECTRIC RATES FOR NEW LARGE LOADS AND ADDING A RATE SCHEDULE FOR POLE ATTACHMENTS...motion PASSED...7-0.

Adjournment

COUNCILOR HENDERSON MOVED, SECONDED BY COUNCILOR BATES, TO ADJOURN THE MEETING AT 8:17 PM...motion PASSED...7-0.@

Submitted By:@

__________________________________

Deena Bilodeau, City Clerk

Approved By:@

________________________________

Bonnie Canaday, Mayor

City of Centralia



Download File
AGENDA PACKET 2 28 12.pdf

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