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  City Council - Minutes     
Tuesday, November 13, 2012

Mayor Canaday called the regular meeting to order at 7:00 pm. 

Pledge of Allegiance 

Councilor Henderson led the flag salute.

Attendance

Present: Mayor Canaday, Mayor Pro-Tem Coumbs, Councilor Fund, Councilor Henderson, Councilor Bates, Councilor Trent and Councilor Anzelini.

Absent: None. 

1. Approval of Agenda - As Presented

COUNCILOR BATES MOVED, SECONDED BY COUNCILOR FUND, TO APPROVE THE AGENDA AS PRESENTED...motion PASSED...7-0.

2. Comments by the Public on Non Agenda Items 

Lynn Ford, Centralia, addressed the Council and spoke on the County wide Food Bank drive on December 1, 2012.

Roger Stewart, Centralia Downtown Association, updated the Council on upcoming events for the holidays.

3. Presentations

a. Commissioner Ron Averill 

Commissioner Averill and County Finance Officer Donna Truman addressed the Council and spoke on the County budget.

4. Reports 

Councilor Anzelini - reported he attended the State Audit Exit Hearing.

Councilor Fund - reported she attended flood meetings, an Eagle Scout event, Veteran's events, the budget workshop and the Countywide Tourism Group meeting.

Mayor Pro-Tem Coumbs - reported on the Borst Park Christmas light program.

Councilor Bates - reported he attended the Transportation Co-op meeting and a meeting of the Centralia Downtown Association.@

Councilor Henderson - reported he attended a SWCAA meeting, the State Audit Exit Hearing, and various Veteran events. 

Councilor Trent - reported that while attending the Gun Show he received notification from a citizen about a trail sign that needed fixed, and thanked Kahle Jennings and other City staff for their quick response in taking care of the issue. He noted concern to the City Council recordings being limited to two hours and wondered if there could be some discussion on changing the process.

Mayor Canaday - reported she attended Boots to Books, a Mayor's meeting, ribbon cutting at the American Red Cross, LEOFF Board meeting and the State Audit Exit Hearing.

Rob Hill - reported he attended the State Audit Exit Hearing and noted that the Ground Breaking for the Event Center will be on November 16th at 10:00 am. 

5. Consent Agenda

a. Voucher Approval for November 13, 2012 #119262-119430 $467,736.23

b. Payroll Approval for November 5, 2012 #128271-128344 and direct deposits #19348-19489 1,155,448.56

c. Consideration of meeting minutes for October 22, 23, 29, 2012

d. Consideration of small works bid award-Borst Park Construction $31,687.81

e. Consideration of demolition agreement with WSDOT- $457,099.40

f. Consideration of amendment to contract with Pacific Groundwater Group $19,780

g. Consideration of Prof. Service Agreement with Vitality Marketing $1,800

h. Consideration of Labor Negotiation Services with Lewis County

COUNCILOR TRENT MOVED, SECONDED BY COUNCILOR ANZELINI, TO APPROVE THE CONSENT AGENDA PULLING ITEMS 5D AND 5G TO BE TAKEN UP SEPARATELY ...motion PASSED...7-0.

5d. Consideration of small works bid award-Borst Park Construction $31,687.81

MAYOR PRO-TEM COUMBS MOVED, SECONDED BY COUNCILOR BATES, TO APPROVE THE SMALL WORKS BID AWARD FOR THE BORST PARK CONSTRUCTION IN THE AMOUNT OF $31,687.81...

At the request of Councilor Trent, Community Development Director Emil Pierson reviewed the item in detail explaining that this was to realign Field 5 to match the other softball fields in addition to several other improvements.

Mayor Canaday called for a vote on the motion...motion PASSED...7-0.@

5g. Consideration of Prof. Service Agreement with Vitality Marketing $1,800

COUNCILOR FUND MOVED, SECONDED BY MAYOR PRO-TEM COUMBS, TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH VITALITY MARKETING TO DEVELOP AN ECONOMIC DEVELOPMENT (TOURISM) WEB SITE INCLUDING CONTENT TO THE DEVELOPMENT AND MAINTENANCE OF A FACEBOOK PAGE...

Mr. Pierson reviewed the specifics of the agreement noting that they will assist in the development of Economic Development web pages that are focusing mainly on tourism.

In response to Councilor Henderson's question as to if there were any local companies available and what process was used to choose the company, Mr. Hill noted that the funding source was through the Hotel/Motel funding for 2012 that they were a Chehalis business. He added that a formal request for qualifications was not done. Councilor Trent noted his opposition to this motion as he felt it could be handled in house. Councilor Fund noted that the intent of the Hotel/Motel funds was specifically for issues such as this.

Mayor Canaday called for a vote on the motion...motion PASSED...4-3 (Councilor Trent, Councilor Henderson and councilor Anzelini).

6. Consideration of Hotel/Motel Tax funding allocations

COUNCILOR BATES MOVED, SECONDED BY COUNCILOR FUND, TO APPROVE THE RECOMMENDATIONS FROM THE LODGING TAX ADVISORY COMMITTEE FOR THE GRANT ALLOCATIONS...

In response to Councilor Anzelini's question as to what the City was planning to use the $15,000 funding for, Mr. Pierson noted it was for the trolley, the Visitor guide and a portion will go to the Chamber. Councilor Trent noted his concern to the fact that the largest amount of the funding was going back to the City. Councilor Henderson questioned the money that would be going to the Chamber and what it would be used for, and Councilor Fund stated that it was for a Community Calendar.

Mayor Canaday called for a vote on the motion...motion PASSED...4-3 (Councilor Trent, Councilor Anzelini and Councilor Henderson).

7. Public Hearing regarding the Six Year Transportation Improvement Plan

Mayor Canaday opened the public hearing at 8:08 pm.

City Engineer Jan Stemkoski addressed the Council and stated this amendment was before them to make the project adjustments as approved by the Council. There being no public comment,

Mayor Canaday closed the public hearing at 8:09 pm.

8. Consideration of a resolution regarding the Six Year Transportation Improvement Plan

COUNCILOR TRENT MOVED, SECONDED BY COUNCILOR HENDERSON, TO APPROVE A RESOLUTION AMENDING THE 2013-2018 SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM...motion PASSED...6-1 (Councilor Fund).

9. Consideration of a resolution placing 729 N Washington on the Centralia Register of Historic Places

COUNCILOR FUND MOVED, SECONDED BY COUNCILOR HENDERSON, TO APPROVE A RESOLUTION PLACING THE F.A. MARTIN HOUSE ON THE CENTRALIA REGISTER OF HISTORIC PLACES...motion PASSED...7-0.

10. Consideration of a resolution adopting the 2012 LEPC Emergency Support Function #10, Hazardous Materials Emergency Response Plan

COUNCILOR HENDERSON MOVED, SECONDED BY COUNCILOR BATES, TO APPROVE A RESOLUTION APPROVING AND ADOPTING EMERGENCY SUPPORT FUNCTION #10, HAZARDOUS MATERIALS EMERGENCY RESPONSE PLAN FOR THE CITY OF CENTRALIA COMPREHENSIVE EMERGENCY MANAGEMENT PLAN...motion PASSED...7-0.

11. Public Hearing on the 2013 Budget

Mayor Canaday opened the public hearing at 8:16 pm.

Mr. Hill and Finance Director Pam Nelson addressed the Council and reviewed the Proposed 2013 Budget. There being no public comment,

Mayor Canaday closed the public hearing at 8:41 pm.

12. Consideration of first reading of an ordinance adopting the 2013 Budget

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR BATES, TO APPROVE ON FIRST READING AN ORDINANCE ADOPTING THE BUDGET OF THE CITY OF CENTRALIA FOR THE YEAR 2013...

In response to Councilor Trent's request to explain any changes since the preliminary budget, Ms. Nelson noted that the sales tax revenue was estimated which allowed other one time expenditures to be funded. Further discussion took place regarding the 2.7 million dollar reserves. In response to Councilor Henderson's question on the Rain Garden project that was in the budget, Public Works Director Kahle Jennings stated that the plan was to do an interfund loan for the matching fees. He added it would require a separate Council authorization.

COUNCILOR HENDERSON MOVED, SECONDED BY COUNCILOR TRENT, TO REMOVE THE NORTH TOWER RAIN GARDENS FROM THE FUNDING REQUESTS BY THE STORM AND SURFACE WATER DEPARTMENT FOR $649,300...

Further discussion followed regarding the project. It was the consensus of the Council to bring the two grant agreements and the inter-department loan information to the Council on the next agenda for consideration.

Mayor Canaday called for a vote on the motion...motion FAILED...3-4 (Mayor Canaday, Mayor Pro-Tem Coumbs, Councilor Bates and Councilor Fund).

Mayor Canaday called for a vote on the main motion...motion PASSED...5-2 (Councilor Trent and Councilor Anzelini).

COUNCILOR HENDERSON MOVED, SECONDED BY COUNCILOR TRENT, TO TAKE A 3 MINUTE RECESS...motion PASSED...7-0.

13. Public hearing related to General Fund Revenue Sources & Requirements for Property Tax Levy

Mayor Canaday opened the public hearing at 9:30 pm.

Ms. Nelson addressed the Council and reviewed the General Fund revenue sources and proposed tax revenues. She spoke on the proposed property tax increase, noting that staff is requesting the 1% increase in addition to any new construction and refunds.

Cynthia Calder, Centralia, addressed the Council and noted her objection to any increase in taxes. There being no further public comment,

Mayor Canaday closed the public hearing at 9:47 pm.

14. Consideration of first reading of an ordinance authorizing an increase in the Regular Property Tax Levy

MAYOR PRO-TEM COUMBS MOVED, SECONDED BY COUNCILOR FUND, TO APPROVE ON FIRST READING OF AN ORDINANCE AUTHORIZING AN INCREASE IN THE REGULAR PROPERTY TAX LEVY...

Councilor Trent and Councilor Anzelini noted their opposition to any increase. Councilor Henderson stated that this increase would help us to continue to provide the services that people demand.

Mayor Canaday called for a vote on the motion...motion PASSED...4-3 (Councilor Trent, Councilor Anzelini and Councilor Bates).

15. Consideration of first reading of an ordinance fixing the amount to be raised by Property Taxes

MAYOR PRO-TEM COUMBS MOVED, SECONDED BY COUNCILOR FUND, TO APPROVE ON FIRST READING AN ORDINANCE FIXING THE AMOUNT TO BE RAISED BY PROPERTY TAXES... 

Ms. Nelson stated that this was the companion to the prior ordinance and noted that sets the amount of dollars and added that the actual assessed value has not been certified.

Mayor Canaday called for a vote on the motion...motion PASSED...4-3 (Councilor Trent, Councilor Anzelini and Councilor Bates).

16. Executive Session to discuss Labor Negotiations pursuant to RCW 42.30.140. Expected to last approximately 30 minutes with nothing to report.

COUNCILOR TRENT MOVED, SECONDED BY COUNCILOR BATES, TO GO INTO EXECUTIVE SESSION TO DISCUSS LABOR NEGOTIATIONS FOR APPROXIMATELY 30 MINUTES...motion PASSED...7-0.

The Executive Session was called to order at 10:07 pm. At 10:37 pm they announced they would need an additional 15 minutes. The Executive Session was adjourned at 10:52 pm with nothing to report.

Adjournment

Mayor Canaday adjourned the meeting at 10:52 pm.@

Submitted By: 

__________________________________

Deena Bilodeau, City Clerk

Approved By:@

______________________________

Bonnie Canaday, Mayor
City of Centralia



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AGENDA PACKET 11 13 12.pdf

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