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  City Council - Minutes     
Tuesday, March 26, 2013

Mayor Canaday called the regular meeting to order at 7:00 pm.

Pledge of Allegiance

Mayor Pro-Tem Coumbs led the flag salute.

Attendance

Present: Mayor Canaday, Mayor Pro-Tem Coumbs Councilor Bates, Councilor Elmore, Councilor Trent and Councilor Anzelini.

Absent: Councilor Henderson.

1. Approval of Agenda - As Presented

COUNCILOR BATES MOVED, SECONDED BY COUNCILOR TRENT, TO APPROVE THE AGENDA AS PRESENTED...motion PASSED...6-0.

2. Comments by the Public on Non Agenda Items

Scott White and Rebecca Staebler, Centralia, addressed the Council and spoke on the upcoming showing of The Sound of Music at the Fox Theatre which is being sponsored by HUBBUB.

3. Proclamation

a. Centralia Arbor Day

Mayor Canaday read the proclamation into the record declaring April 27, 2013 as Centralia Arbor Day and Emil Pierson accepted it.

4. Presentations

a. Event Center Update - Todd Chaput

This presentation was moved to a later date.

b. Centralia College Master Plan - Steve Ward

Jim Walton and Steve Ward addressed the Council and updated them on the Centralia College Master Plan.

c. Flood Authority Update - Ron Averill

Ron Averill addressed the Council and updated them on the Flood Authority.

d. Lewis County Update - Edna Fund

Commissioner Fund announced an Open House on April 23rd from 2:30 - 4:30 at the Lewis County Courthouse. Tim Elsie, LC Public Works Director, addressed the Council and spoke on the Big Hanaford Road closure.

5. Reports

Councilor Trent - had no report.

Councilor Anzelini - had no report.

Councilor Elmore - reported he attended a Tourism meeting, School Board meeting, KOP Board meeting, Home and Garden Show and the Lincoln dinner.

Councilor Bates - reported he attended a Twin Transit meeting and noted there would be a Centralia Downtown Association forum on March 28th at 8:30 am in the Centralia Historic Depot meeting room.

Mayor Pro-Tem Coumbs - reported he attended the Lawn & Garden Show, a Solid Waste meeting and a Fire Department Pinning Ceremony.

Mayor Canaday - reported she attended a Tourism meeting, LEOFF Board, Chehalis Basin Partnership, the Fire Department Pinning Ceremony, Business After Hours and the Fox Theatre Appreciation Night.

Emil Pierson and Ryan Pantier (Sunset Air) - updated the Council on the Energy Grant.

6. Consent Agenda

a. Voucher approval for March 26, 2013 #120967-121163 $1,030,404.92

b. Payroll approval for March 20, 2013 #128752-128770 and direct deposits #20461-20549 $114,995.00

c. Notification of a Claim for Damage 1)Safeco Insurance Co $5,962.68

COUNCILOR TRENT MOVED, SECONDED BY MAYOR PRO-TEM COUMBS, TO APPROVE THE CONSENT AGENDA AS PRESENTED...motion PASSED...7-0.

7. Consideration of Bond Counsel Services Agreement - Foster Pepper PLLC $23,500

MAYOR PRO-TEM COUMBS MOVED, SECONDED BY COUNCILOR ANZELINI, TO APPROVE THE BOND COUNSEL SERVICES AGREEMENT WITH FOSTER PEPPER PLLC...

Finance Director Pam Nelson reviewed the background on the existing 2-001 Limited Tax General Obligation Bonds and the 2001 Water Revenue Bonds. She noted the proposed agreement would provide bond counsel services for the proposed refunding actions that will allow the City to obtain a lower interest rate on the bonds. Brief discussion followed.

Mayor Canaday called for a vote on the motion...motion PASSED...6-0.

8. Consideration of Financial Advisor Services Agreement - A. Dashen & Associates $4,000

MAYOR PRO-TEM COUMBS MOVED, SECONDED BY COUNCILOR ANZELINI, TO SECURE THE SERVICES OF DASHEN & ASSOCIATES FINANCIAL ADVISOR...motion PASSED...6-0.

9. Consideration of agreement with Washington State DOT - I-5 Project

COUNCILOR BATES MOVED, SECONDED BY COUNCILOR TRENT, TO APPROVE THE UTILITY CONSTRUCTION AGREEMENT NO. UTB 1143 WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION FOR $409,660.37...

City Light Director M.L. Norton and Engineer Curtis Roe reviewed the background that led up to this request. It was noted that WSDOT will reimburse the cost to the City.

Mayor Canaday called for a vote on the motion...PASSED...6-0.

10. Consideration of amendments to the Design and Development Guidelines

COUNCILOR ANZELINI MOVED, SECONDED BY COUNCILOR TRENT, TO AMEND THE DESIGN AND DEVELOPMENT GUIDELINES TO ELIMINATE THE REQUIREMENT FOR FRONTAGE IMPROVEMENTS FOR ALL SHORT SUB-DIVISIONS...

City Engineer Jan Stemkoski addressed the Council and reviewed the recommendation from the Planning Commission, which was more stringent than previously presented on subdivisions.

Marveen Rohr, Centralia, addressed the Council and spoke on behalf of Teresa Rice. She requested that the frontage improvements requirement be eliminated for her property.

Discussion followed and further suggestions were presented from Staff regarding the possibility of not requiring the improvements until someone actually builds on the property.

Mayor Canaday called for a vote on the motion...motion FAILED...2-4 (Mayor Canaday, Mayor Pro-Tem Coumbs, Councilor Bates and Councilor Elmore).

COUNCILOR BATES MOVED, SECONDED BY MAYOR PRO-TEM COUMBS, TO ACCEPT THE PLANNING COMMISSION'S RECOMMENDATIONS REGARDING THESE IMPROVEMENTS WITH THE ADDITION OF STATEMENTS THAT EMIL AND JAN HAVE MADE IN REGARDS TO

PUTTING THE RESPONSIBILITY ON THE ONE PURCHASING AS OPPOSED TO THE ONE SELLING...motion PASSED...4-2 (Councilor Anzelini and Councilor Trent).

11. Public Hearing on Electric Rates

Mayor Canaday opened the public hearing at 9:22 pm.

Mr. Norton addressed the Council and reviewed the need for the increase in electric rates at 3.4% in 2013, 2014 and 2015. There being no public comment,

Mayor Canaday closed the public hearing at 9:34 pm.

12. Consideration on first reading of an ordinance amending Chapter 13 - Electric Rates

MAYOR PRO-TEM COUMBS MOVED, SECONDED BY COUNCILOR ELMORE, TO APPROVE THE FIRST READING OF THE ORDINANCE AMENDING THE ELECTRICAL RATES...

Discussion followed as to the need for the increase, how we compare to others such as the PUD, the low income Senior or Disabled discount that is available and reducing the Utility Tax percentage.

Mayor Canaday called for a vote on the motion...motion PASSED...4-2 ( Councilor Anzelini and Councilor Trent).

13. Executive Session to discuss Potential Litigation pursuant to RCW 42.30.110(1)(i). Expected to last approximately 30 minutes with possible action to be taken after

MAYOR PRO-TEM COUMBS MOVED, SECONDED BY COUNCILOR TRENT, TO GO INTO EXECUTIVE SESSION TO DISCUSS POTENTIAL LITIGATION RCW 42.30.110(i) FOR APPROXIMATELY 30 MINUTES WITH POSSIBLE ACTION TO BE TAKEN AFTER...motion PASSED...6-0.

The Executive Session began at 10:00 pm. City Attorney Shannon Murphy-Olson was present. The Executive Session adjourned at 10:20 pm and the Regular Meeting was brought back to order at 10:25 pm.

COUNCILOR ELMORE MOVED, SECONDED BY COUNCILOR ANZELINI, THAT THE CITY COUNCIL OF THE CITY OF CENTRALIA ACCEPT THE SETTLEMENT AND HOLD HARMLESS AGREEMENT WITH PATRICK SORENSON IN THE AMOUNT OF $10,000...motion PASSED...6-0.

Adjournment

Mayor Canaday adjourned the meeting at 10:26 pm.

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Submitted By:

__________________________________

Deena Bilodeau, City Clerk

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Approved By:@

______________________________

Bonnie Canaday, Mayor

City of Centralia



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