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  City Council - Minutes     
Tuesday, August 24, 2010

CITY OF CENTRALIA

RECORD OF COUNCIL PROCEEDINGS

Tuesday - August 24, 2010 - 7:00 pm

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Mayor Thompson called the regular meeting to order at 7:00 pm.

Pledge of Allegiance

Councilor Fund led the flag salute.

Attendance

Present: Mayor Thompson, Mayor Pro-Tem Canaday, Councilor Fund, Councilor Coumbs, Councilor Bates, Councilor Henderson and Councilor Trent.

Absent: None.

1. Approval of Agenda - As Presented

MAYOR PRO-TEM CANADAY MOVED, SECONDED BY COUNCILOR BATES, THAT THE CENTRALIA CITY COUNCIL APPROVE THE AGENDA WITH THE AMENDMENT OF SWITCHING ITEMS 4A AND 4B....motion PASSED...7-0.

2. Comments by the Public on Non Agenda Items

There were none.

3. Proclamation

a. Health and Wellness Day

Mayor Thompson read the proclamation declaring September 18th as Health and Wellness Day into the record and Chris Thomas and Maretta Berg accepted it.

4. Presentations

a. United Way of Lewis County - Debbie Campbell

Mayor Thompson read the proclamation into the record declaring the next three months as United Way of Lewis County Community Campaign Season and Debbie Campbell accepted it on behalf of United Way. Ms. Campbell and Derek Burger addressed the Council and spoke on the 2010 Campaign Kick-off, scheduled for September 2nd, and noted their goal was $600,000 this year.

b. Transportation Projects - Bart Gernhart

Mr. Gernhart and Kevin Miller, DOT, along with Commissioner Ron Averill, addressed the Council and updated them on all of the transportation projects along the I-5 corridor.

c. City Light Department Resource Plan - Ed Williams

Mr. Williams addressed the Council and provided background and an update on the 2010 revision of the Electric Utility Resource Plan that was first adopted in August of 2008. He added that the revision to the plan is ready for public review and a public hearing will be set for the September 14th City Council meeting in addition to proposed action to be taken to adopt the plan.

5. Reports

Shannon Murphy-Olson - thanked the Council and Staff for the opportunity to receive this Professional Development experience as the Interim City Manager for Centralia. Mayor Thompson thanked Ms. Murphy-Olson for all of her hard work and dedication.

Councilor Trent - spoke on issues we are facing pertaining to subsidized housing.

Councilor Coumbs - spoke on the success of the Southwest Washington Fair that was held on August 17 - 22.

Mayor Pro-Tem Canaday - reported she attended the fair, transportation meetings, LEOFF Board meeting, Music in the Park, Riverside Fire Authority meeting and the Real Herofs Breakfast. She thanked Ms. Murphy-Olson for taking on the Interim City Manager position.

Councilor Fund - reported she attended flood authority meetings and the Real Herofs Breakfast. She thanked Ms. Murphy-Olson for her job well done as the Interim City Manager and noted that she had received very positive comments regarding the outdoor pool.

Councilor Bates - reported he attended the fair, a Twin Transit meeting and Music in the Park. He thanked Ms. Murphy-Olson for her willingness to serve s the Interim City Manager.

Councilor Henderson - reported he attended the fair and the Real Herofs Breakfast. He also thanked Ms. Murphy-Olson for serving as Interim City Manager and asked the Council to take caution when looking at upcoming grants to make sure there are not underlying conditions.

Mayor Thompson - reported he attended the fastpitch tournament at Borst Park, the fair and the Real Herofs Breakfast.

6. Consent Agenda

a. Voucher approval for August 24, 2010 #108262 and #108300-108513 $1,249,778.04

b. Payroll approval for August 20, 2010 #125119-#125145 and direct deposits #13089-#13176 $113,470.00

c. Notification of Claim for Damages 1) Glenn Nelson-amount unknown

d. Approval of meeting minutes for August 10, 2010

e. Approval of U.S. Department of Justice Edward Byrne Memorial Justice Assistance grant agreement

MAYOR PRO-TEM CANADAY MOVED, SECONDED BY COUNCILOR COUMBS , TO APPROVE THE CONSENT AGENDA AS PRESENTED...motion PASSED...7-0.

7. Approval of an agreement with Vanderkolkfs for Skookumchuck Levee Tree Removal

MAYOR PRO-TEM CANADAY MOVED, SECONDED BY COUNCILOR BATES, THAT THE CENTRALIA CITY COUNCIL APPROVE THE LICENSE AGREEMENT WITH THE VANDERKOLK FAMILY AND AUTHORIZE THE CITY MANAGER TO SIGN THE AGREEMENT

 Public Works Director Kahle Jennings addressed the Council and updated them on the tree removal of the Skookumchuck levee that started back in 2009. He added that this agreement with the Vanderkolkfs will allow the final work to be completed on the levee which will make the City eligible for approximately $200,000 in financial assistance.

Mayor Thompson called for a vote on the motion...motion PASSED...7-0.

8. Approval of a resolution authorizing execution of an amended and restated load agreement with Northwest Intergovernmental Energy Supply

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR HENDERSON, THAT THE CENTRALIA CITY COUNCIL APPROVE A RESOLUTION AUTHORIZING EXECUTION OF AN AMENDED AND RESTATED LOAD COMMITMENT AGREEMENT WITH NORTHWEST INTERGOVERNMENTAL ENERGY SUPPLY (NIES)...

City Light Director Ed Williams addressed the Council and reviewed the background on the initial agreement that was approved by Council in March of 2009. He added that this amended and restated version reflects over a year of experience in purchasing power and makes a distinction between mutual commitments and procedural process as well as redefines they dates members must commit to future loads.

Mayor Thompson called for a vote on the motion...motion PASSED...7-0.

9. Approval of an agreement with Dale Pullin dba R & P Properties for a portion of the City Parks Department building

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR BATES, THAT THE CENTRALIA CITY COUNCIL APPROVE A LEASE AGREEMENT BETWEEN THE CITY OF CENTRALIA AND DALE PULLIN FOR A PORTION OF THE PARKS BUILDING LOCATED A T 902 JOHNSON RD AND AUTHORIZE THE CITY MANAGER TO SIGN SAID AGREEMENT...motion PASSED...

Community Development Director Emil Pierson addressed the Council and stated that the purpose of the lease was to allow additional space in the Park building and that Mr. Pullin would make approximately $40,000 in improvements to the building in lieu of the $850 plus $25 in leasehold tax a month until th e$40,000 was reached. After a brief discussion pertaining to the 3 year lease not being long enough to cover the $40,000,

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR TRENT, THAT AGREEMENT BE AMENDED TO A FOUR (4) YEAR TERM WITH BUILDING IN AN ADJUSTMENT CLAUSE AFTER THREE (3) YEARS...motion PASSED...7-0.

Mayor Thompson called for a vote on the motion...motion PASSED...7-0.

10. Approval on first reading of an ordinance amending the 2010 budget

MAYOR PRO-TEM CANADAY MOVED, SECONDED BY COUNCILOR TRENT, THAT THE CENTRALIA CITY COUNCIL APPROVE ON FIRST READING AN ORDINANCE AMENDING THE 2010 BUDGET BY INCREASING OR DECREASING THE APPROPRIATION IN CERTAIN FUNDS FROM WHAT WAS ANTICIPATED AT THE TIME SAID BUDGET WAS ADOPTED...motion PASSED...

Finance Director Brad Ford addressed the Council and reviewed the amendment which included previously approved/known uses of unreserved cash balance, net zero impacts to unreserved cash balance and proposed uses of reserved cash balance. Councilor Trent noted his opposition to additional spending. Discussion followed and a Special meeting was set for September 7th at 7:00 pm.

Mayor Thompson called for a vote on the motion...motion PASSED...6-1 (Councilor Trent).

Adjournment

MAYOR PRO-TEM CANADAY MOVED, SECONDED BY COUNCILOR HENDERSON, TO ADJOURN THE REGULAR MEETING AT 9:47 PM AND GO INTO EXECUTIVE SESSION FOR A PERIOD OF APPROXIMATELY 30 MINUTES TO DISCUSS REAL ESTATE AND POTENTIAL LITIGATION PURSUANT TO RCW 42.30.110...motion PASSED...7-0.

The Executive Session started at 9:56 pm and was adjourned at 10:15 pm with nothing to report.

Submitted By:

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Deena Bilodeau, CMC City Clerk

Approved By:

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Harlan Thompson, Mayor

City of Centralia



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