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  City Council - Minutes     
Tuesday, June 14, 2011

Mayor Thompson called the regular meeting to order at 7:00 pm.

Pledge of Allegiance

Councilor Fund led the flag salute.

Attendance

Present: Mayor Thompson, Mayor Pro-Tem Canaday, Councilor Fund, Councilor Henderson, Councilor Trent, Councilor Bates and Councilor Coumbs.

Absent: None.

1. Approval of Agenda - As Presented

MAYOR PRO-TEM CANADAY MOVED, SECONDED BY COUNCILOR TRENT, TO APPROVE THE AGENDA AS PRESENTED...motion PASSED...7-0.

2. Comments by the Public on Non Agenda Items

Selina Gomez-Beloz, library, addressed the Council and updated them on upcoming events at the library.

Jim Valley, Chamber of Commerce, addressed the Council and updated them on the 4th of July parade.

David Clark, Centralia, addressed the Council and invited them to a Toastmasters Open House on June 20th at Centralia College from 11:30 am - 1:30 pm. He noted that they meet in the Hanson Building Board Room every Monday from 12:00 - 1:00 pm as well.

3. Reports

Councilor Trent - reported he attended Law and Justice Committee meeting and noted that Centralia was featured in a Master Builder article regarding the mandatary sprinklers. He noted that he was still interested in revisiting that issue.

Councilor Henderson - reported he visited the Seminary Hill Natural Area and attended a memorial for a local Veteran.

Councilor Bates - reported he attended a CDA meeting and Twin Transit meetings. He thanked everyone involved in the Special Olympics Torch Run and noted it raised $6,000.

Councilor Fund - reported she attended a Chamber meeting, a tour of the Wilson Hotel and the Centralia College Graduation.

Councilor Coumbs - reported on all events of Summerfest.

Mayor Pro-Tem Canaday - reported she attended the CDA meeting at the Fox Theatre, the Fire Commissioners Conference in Lake Chelan, Judge Steve Buzzards retirement party and the Closure of Maple Lane. She added that she would be attending the North Lewis County Regional Fire Authority Planning Committee tomorrow night at 6:00 pm at Fire District 6.

Mayor Thompson - reported he attended a tour of the Wilson Hotel and a CDA meeting.

Blake Wiley came forward and noted that as an Eagle Scout project he, along with donations and help from others, built five cedar picnic tables and donated them to Borst Park.

Kahle Jennings - addressed the Council and recognized Greg Boone for achieving his Certified Group 4 Collections operator certificate.

Kim Ashmore - addressed the Council and updated them on the graffiti removal project.

Mr. Hill - updated the Council on the Wilson Hotel and the FEMA Working Group.

Ed Williams - updated the Council on the Pre-Pay program and noted they were ready for Phase 2.

4. Consent Agenda

a. Voucher Approval for June 14, 2011 #112175, 112211-112405 $519,065.47

b. Payroll Approval for June 3, 2011 #126346-126433 and direct deposits #15309-15458 $1,127,038.29

c. Notification of Claims for Damages 1)Joshua Marshall $350 2)David Low $250,000 3)Spenser Haner - unknown amount 4)David Williams $2,500

d. Consideration of meeting minutes for May 24, 2011

e. Consideration of Bid Award for Pearl Street Stormwater Upgrade - $251,026.11

f. Consideration of Professional Service Agreement with ESC Engineering for ARCFM GIS work $50,000

COUNCILOR BATES MOVED, SECONDED BY COUNCILOR FUND, TO ACCEPT THE CONSENT AGENDA AS PRESENTED...motion PASSED...7-0.

5. Consideration of a contract with James M.B. Buzzard for Judicial Services

Mr. Hill addressed the Council and noted that it was his recommendation to appoint James M.B. Buzzard as the Municipal Court Judge. He added that he felt he was the best overall fit for the job. In response to Councilor Fund's question as to why we did not partner with the City of Chehalis to jointly hire a judge, Mr. Hill stated that they did have discussions but the City of Chehalis chose to move forward with the process on their own. Councilor Fund questioned the salary and how it was determined. Mr. Hill noted that it was negotiated along with the option to either receive health benefits or take an allotted cash amount included with the salary. Mr. Buzzard came forward and further Council discussion followed regarding his qualifications and potential conflicts of interest.

COUNCILOR TRENT MOVED, SECONDED BY MAYOR PRO-TEM CANADAY, TO ACCEPT THE CONTRACT WITH JAMES M.B. BUZZARD FOR JUDICIAL SERVICES AS PRESENTED...motion PASSED...6-1 (Councilor Fund).

6. Consideration of appointments to the Hotel/Motel Tax Advisory Committee

COUNCILOR FUND MOVED, SECONDED BY COUNCILOR BATES, TO APPROVE THE APPOINTMENT OF JAN NONTEL, MAX VOYT, COURTNEY GEIST AND DAVID LANGLEY TO THE LODGING TAX ADVISORY BOARD...motion PASSED...7-0.

7. Consideration of a Stormwater Rate Study with FCS Group $30,395

COUNCILOR COUMBS MOVED, SECONDED BY MAYOR PRO-TEM CANADAY, TO APPROVE THE STORMWATER RATE STUDY WITH FCS GROUP FOR $30,395...

Mr. Ashmore and Mr. Jennings addressed the Council and reviewed the background on the Stormwater Utility and noted that the proposed study would recommend financial goals, estimate the costs to achieve the goals and ensure the future viability of the utility. Councilor Trent questioned whether or not this study was mandated or required, and Mr. Jennings stated that he considered it a management tool. Council discussion followed as to what the stormwater fees are used for, the credablility of the Company as it pertained to their work on the Flood Authority, grant funding that has been received and how these projects better the streets and the advantages to hiring a firm with expertise rather than conducting the study in-house.

Mayor Thompson called for a vote on the motion...motion PASSED...5-2 (Councilor Bates and Councilor Trent).

Mayor Thompson called a 10 minute recess at 8:44 pm. Mayor Thompson called the meeting to order at 8:55 pm.

8. Public Hearing on the Six-Year Transportation Improvement Program

Mayor Thompson opened the public hearing at 8:55 pm.

City Engineer Jan Stemkoski addressed the City Council and noted that the plan was before Council for an amendment to increase the total cost of the Rock Street Bridge Project from $246,000 to $335,000. There being no public Comment,

Mayor Thompson closed the public hearing at 9:02 pm.

9. Consideration of a resolution adopting the Six-Year Transportation Improvement Program

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR FUND, TO APPROVE A RESOLUTION AMENDING THE SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM...motion PASSED...7-0.

10. Consideration of a resolution supporting law change on Timber Mitigation Money

COUNCILOR FUND MOVED, SECONDED BY COUNCILOR HENDERSON, TO APPROVE A RESOLUTION SUPPORTING BANNING THE DEDUCTION OF EDUCATION ALLOWANCES TO SCHOOL DISTRICTS IN LIEU OF THE TIMBER MITIGATION MONEY THE SCHOOLS RECEIVED...motion PASSED...7-0.

11. Consideration to approve a contract for census of annexation of Fieldcrest and Russell Rd

COUNCILOR BATES MOVED, SECONDED BY COUNCILOR COUMBS, TO APPROVE THE CONTRACT WITH CALM RIVER NOT TO EXCEED $6,000 TO PERFORM THE REQUIRED CENSUS OF THE RUSSELL ROAD AND FIELDCREST ANNEXATIONS...

Mr. Pierson addressed the Council and noted that the proposed census is a requirement for the annexation by the Washington State Office of Financial Management. He added that to ensure that the census is completed correctly, staff is recommending that a company that specialized in this type of work conduct the census. It is also Staff recommendation to hire Calm River as they will conduct the census from the beginning to the end without any assistance from City Staff.

Mayor Thompson called for a vote on the motion...motion PASSED...7-0.

12. Consideration of first reading of an ordinance to annex the Russell Rd area

COUNCILOR TRENT MOVED, SECONDED BY MAYOR PRO-TEM CANADAY, TO APPROVE ON FIRST READING AN ORDINANCE TO ANNEX THE RUSSELL RD AREA...

Councilor Trent noted that while he voted against this item on first reading due to the mandate of hooking up to sewer, he would like to welcome the annexed citizens into the City and is happy to see them gain representation. Councilor Fund echoed Councilor Trent's comments.

Mayor Thompson called for a vote on the motion...motion PASSED...7-0.

13. Consideration of first reading of an ordinance to annex the Fieldcrest area

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR FUND, TO APPROVE ON FIRST READING AN ORDINANCE TO ANNEX THE FIELDCREST AREA...motion PASSED...7-0.

14. Consideration of second reading of an ordinance adding a new section to the Centralia Municipal Code 10.46-Fighting in Public

COUNCILOR BATES MOVED, SECONDED BY COUNCILOR COUMBS, TO APPROVE ON SECOND READING AN ORDINANCE ADDING A NEW SECTION TO THE CENTRALIA MUNICIPAL CODE 10.46 - FIGHTING IN PUBLIC...

Councilor Trent stated that while this was a better version, he still felt it was not acceptable by including "public place" as that is stepping into peoples private property. In addition, he felt there was not a good definition of "sport". In response to Mayor Pro-Tem Canaday's question as to the penalties, Chief Berg noted that it was a Gross Misdemeanor of up to a $10,000 fine and up to 365 days in jail.

Lucy Wilkinson, Centralia, addressed the Council and noted that she felt the school should be taking more responsibility for fighting in the schools.

Mayor Thompson called for a vote on the motion...motion PASSED...6-1 (Councilor Trent).

15. Consideration of second reading of an ordinance amending the 2011 Budget

COUNCILOR COUMBS MOVED, SECONDED BY COUNCILOR BATES, TO APPROVE ON SECOND READING AN ORDINANCE AMENDING THE 2011 BUDGET...

Mr. Ford briefly reviewed the proposed amendments to the General Fund and the Street Fund. Councilor Trent noted his opposition to the amendment as he felt this was adding back from what was cut in the budget process from the "budget surplus". He added that he would like to see planning for the projects and fixing the streets.

Mayor Thompson called for a vote on the motion...motion PASSED...5-2 (Mayor Pro-Tem Canaday and Councilor Trent).

14. Executive Session to discuss real estate issues pursuant to RCW 42.30.110(1). Anticipated to take approximately 15 minutes with no action to be taken after.

MAYOR PRO-TEM CANADAY MOVED, SECONDED BY COUNCILOR FUND, TO GO INTO EXECUTIVE SESSION AFTER A 10 MINUTE RECESS FOR APPROXIMATELY 15 MINUTES TO DISCUSS REAL ESTATE ISSUES...motion PASSED...7-0.

The Executive Session began at 9:52 pm and ended at 10:07 pm with no formal action taken.

Adjournment

Mayor Thompson adjourned the meeting at 10:07 pm.

Submitted By:

_________________________________

Deena Bilodeau, CMC City Clerk

Approved By:

_________________________________

Harlan Thompson, Mayor

City of Centralia



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